What is the lifecycle of a PDD?
On the Protected Data Domains page, the Privitar platform summarizes the current status of all PDDs that have been created. This summary includes whether the PDD is Open or Closed, and (optionally) whether the PDD is expired.
Using an overview of the status of PDDs is important for the following reasons:
To control and manage the datasets that are being used by your organization.
To provide summary statistics to support any business compliance processes in your organization.
The status of all the PDDs that have been created on the Privitar platform is shown graphically at the top of the Protected Data Domains page.
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There are two key attributes reported for each PDD:
Expiration date
Open/closed status
For a typical PDD lifecycle, it would be expected that there would be a number of PDDs that are Valid: open and not expired. There might also be a number of PDDs that are no longer in use and have been Closed.
The report will also show PDDs that are not in one of these two states and may require action. PDDs that are in any of the following states would be deemed as unmanaged and could pose a risk to your organization. The status report can be used to help you to quickly identify these PDDs:
In terms of Expiration date, there may be Open PDDs that have Expired, or have No Expiration date set.
In terms of Closure status, there may be PDDs that have Failed to close.
There is also a PDD status of Unknown that may require investigative action. Unknown PDDs may occur due to configuration problems with metadata system integrations.
The information that is provided by PDDs on this page is provided by examining the metadata that has been added to PDDs. For more information about how to configure PDD metadata, see Managing PDD Lifecycle.